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EXAMPLE - Career Community Constitution and ByLaws

ARTICLE I:  NAME & PURPOSE

Section A: Name – The name of this organization shall be [XXXX] Career Community

Section C: Purpose – The purpose of this organization shall be:

1. Connect [insert job family / identifier] professionals with colleagues on campus performing similar job functions.

2. Provide networking opportunities for professionals to engage.

3. Promote continuing education and professional development.

4. Maintain record of and communicate with all members of the [XXXX] Career Community.


ARTICLE II:  MEMBERSHIP

Section A: Eligibility - Membership shall be open to any and all faculty/staff members of the [insert job family / identifier] career community.

Section B: Membership- There shall be a bare minimum of 5 members within the committee. There is no limit on the number of active members.

Section C: Recruitment - Recruitment will take place as necessary.

ARTICLE III:  POSITIONS

Section A: Committee Members – Included shall be committee Chair, Vice Chair, Secretary and co-chairs for each of the sub-committees.

Section B: Eligibility – Committee Members must be interested in [insert job family / identifier] and who are enthusiastic about the development and success of the career community. Selection is contingent upon the support of their supervisor.

Section C: Term – The officers shall serve for a minimum of one year and their term of shall begin at the start of the academic year (July 1).

Section E: Vacancy – If a vacancy occurs within the Chair's position, the Vice Chair shall assume the role for the remainder of the term. Vacancies in any other role shall be filled by a majority vote of the committee members present.

ARTICLE IV:  DUTIES OF OFFICERS

Section A: Chair – it shall be the duty of the Chair to:

  • Schedule and preside at committee meetings.

  • Represent the committee during [related Division/Administrative] meetings (as appropriate).

  • Perform such other duties as ordinarily pertain to this office.

Section B: Vice Chair – It shall be the duty of the Vice Chair to:

  • Serves as the Chair elect and will be the Chair the next year.

  • Shadow the Chair during all meetings and events.

  • Assigned special projects by the chair.

  • Manage all electronic communication and the online content for the committee.

Section C: Secretary – It shall be the duty of the Secretary to:

  • Record the minutes of all meetings.

  • Keep a file of the committee’s records.

  • Maintain a current roster of membership.

  • Issue notices of meetings and conduct the general correspondence of the Career Community.

  • Create meeting agendas, and manage space reservations for the committee.

Section D: Sub-committee Chairs – It shall be the duty of the sub-committee chairs to:

  • Oversee their designated sub-committee.

  • Schedule regular meetings with sub-committee members.

  • Report sub-committee updates to the overall committee.



ARTICLE V: SUB-COMMITTEES

[sample sub-committees below - each career community will have its own sub-committees as meets the needs/interests of the membership]

Section A: Function

  • Onboarding -

    • Evaluate and compile onboarding information from the departments and the division.

    • Create an onboarding checklist once a year to send out to the division.

    • Conduct surveys and talk with employees at all levels to see how onboarding is going.

  • Engagement -

    • Maintains the regular engagement and professional development of Career Community member by offering multiple options each month.

    • Keeps record of professional development opportunities to share with the Career Community via [various relevant communication channels] and on the Career Community website.

    • Coordinates various engagement opportunities such as lunch and learns, book clubs, webinars etc.

    • Keeps regular contact with other career communities to share their professional development resources and opportunities.

  • Mentoring -

    • Coordinates all logistics for the mentor/mentee process: including, but not limited to, marketing, recruitment, applications, pairing, etc.

    • Provide a resource guide of expectations and development activities for mentors/mentees to take advantage of.

    • Step in if mentor/mentee relationships are problematic.

  • Conference and Special Events sub-committee:

    • Coordinates annual [insert job family / identifier] Conference.

    • Collect attendee information from [industry-specific professional organizations] National Conferences such as NASPA, ACUI, ACPA, NACA, NIRSA etc. and provide opportunities for post-conference debrief and resource sharing.

    • Research and solicit potential speakers to come to monthly and/or semesterly meetings.



ARTICLE VI:  MEETINGS

Section A: Meeting Expectations

Part 1: Committee Meetings – Regular meetings shall be held during the regular academic school year.  Schedule of meetings to be determined by the committee.

Part 2: Sub-Committees should meet at least once a month. Attendance is strongly encouraged for thoughts and opinions to be heard and validated.

Part 3: If committee members regularly miss meetings, they will be subject to removal from the committee by the Chair.

Section B: Special Meetings – Special meetings may be called by the Chair for various topics.

Section C: Agenda- There will be a tentative agenda sent out 24 to 48 hours before the general body meetings.

ARTICLE VII: COMMITTEE EXPECTATIONS

Section A: Responsibility – Management of this committee shall be vested in the committee responsible to the entire membership to uphold these bylaws.

Section B: Membership – This committee shall consist of the positions as listed in Article III.

Section C: Meetings – This committee shall meet at least once

ARTICLE VIII: LIAISON

Section A: Selection – This person should be the [choose a person at the institution who will be be best champion of the work of the job family].  If there is nobody currently filling this role, then it is the [name a back-up person to the first choice].

Section B: Duties – The responsibilities of the advisor(s) shall be to:

  • Facilitate communication with the senior leadership teams that connect to student services career community.

  • Ensures the career community maintains functionality.

  • Provide access to funding resources.


ARTICLE IX:  AMENDMENTS

Section A: Selection – these bylaws may be amended by a two-thirds (2/3) majority vote of the committee membership.

Section B: Notice – All members shall receive advance notice of the proposed amendment at least five days before the meeting. [The time may be extended to the following meeting.]

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