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VCU Institutional Fact Sheet (Authorized official, institutional address, etc)

VCU Fringe Benefit and F&A Rates

For a full breakdown of VCU fringe benefits rate (sometimes requested by sponsors), go here: https://controller.vcu.edu/cost-analysis/fringe-benefit-rates/

Current amounts for budgeting
FY21 fringe benefit rate for faculty and university staff40.3%See latest DHHS rate agreement
FY21 fringe benefit rate for hourly staff8.3%

See latest DHHS rate agreement

FY21 fringe benefit rate for postdoctoral fellows paid through VCU Payroll19.8%See latest DHHS rate agreement
FY21 F&A rate for Organized Research, On-Campus55.25%See latest DHHS rate agreement
FY21 F&A rate for Organized Research, Off-Campus26%See latest DHHS rate agreement
FY21 F&A rate for Other Sponsored Activities, On-Campus38%See latest DHHS rate agreement
FY21 F&A rate for Other Sponsored Activities, Off-Campus26%See latest DHHS rate agreement

NOTE: Salary and fringe for VCUHS employees must be budgeted in the general or other costs section, not in the personnel section of the RAMS-SPOT or sponsor budgets.

NOTE: Undergraduate students do not receive fringe benefits. See codes SW and WS here: https://controller.vcu.edu/cost-analysis/fringe-benefit-rates/

Faculty Salary Caps

SponsorCurrent Salary Cap
Department of Health & Human Services/NIH$199,300
Department of Justice$219,230

Graduate Students (Predoctoral)

Before budgeting graduate student costs in your proposal, consider the following:

  • What is the sponsor type? Federal, foundation, etc.
  • Is this a modular budget, or detail budget? 
  • Will we be allowed to re-budget after award, if needed?
  • Will this be a PhD or MD-PhD student?
  • Is the PI including a specific student, or a TBD student, in the budget?

In general, budget the following for graduate students:

Current STIPEND amounts for budgeting Graduate Students on NON-NRSA TRAINING GRANTS
SOM PhD graduate student stipends$30,000 Per Dr. Mike Grotewiel
SOM MD/PhD graduate student stipends$31,265 Per Dr. Mike Grotewiel
Budgeting Graduate Student STIPEND on NRSA TRAINING GRANTS
FY20 Predoctoral Stipend$25,836 NOT-OD-21-049

When submitting a proposal or receiving an award that mandates the NIH NRSA stipend rate for predoctoral scholars (in FY20, $25,320), the School of Medicine will fund the difference between the NRSA stipend rate and the SOM graduate student stipend rate.  This only applies when the student's home department is in the School of Medicine, regardless of where the grant funding is managed. Departments should contact Dr. Mike Grotewiel and Ruth McIntosh-Brandt regarding this differential funding.

PhD StudentsTuition & FeesType
Fall$6,642Always In State
Spring$6,642
Summer$1,965

3 credits

Total to budget annually$15,249
MD-PhD StudentsTuition & FeesType
Fall$6,707Always In State
Spring$6,707
Summer$1,9653 credits
Total to budget annually$15,379

https://accounting.vcu.edu/tuition/calculator/

Postdoctoral Fellows and Trainees

Current amounts for budgeting
Minimum postdoc salary$53,760NOT-OD-21-049
FY21 fringe benefit rate for postdoctoral fellows paid through VCU Payroll19.9%See latest DHHS rate agreement
Annual health insurance cost for postdoctoral trainees paid a stipend via Accounts Payable$5,800Via email from Postdoctoral Affairs Office



When including faculty with joint VA appointments in a proposal, make sure the following language is included in the budget justification personnel section:
Dr. XX has an appointment with Virginia Commonwealth University (VCU) and with the Richmond Veterans Affairs Medical Center (VAMC). The institutional base salary used in this application represents the VCU salary, and it does not include salary from the VAMC appointment. Dr. XX has __/8th appointment at the VAMC. He/She is contributing __ person months (__%) VCU effort to this application.