Make all PDFs ADA compliant with the WCAG 2.0 AA standard
Short Term Goal
Make all non-authenticated high profile PDFs ADA compliant, where high profile PDFs are defined as ones that are linked of pages that meet the following criteria
Unit (College, School, Center, Institute, Dept) homepage
Pages associated with Admissions, Prospective Students
Page that appear on the first couple of pages when one does a VCU Search or a public Google search for any of the following terms
PDF, Admissions, prospective students
Steps to Take
Review your site for PDFs.
Remove any and all unnecessary PDFs.
Place PDFs intended only for the VCU Community behind authentication (e.g. CAS).
Test each of your remaining public-facing PDFs and fix all issues to ensure that they are ADA compliant.
Do the same for each of the PDFs that are behind authentication
Until you are able to complete steps 4 & 5 above, please place the following statement on each page that contains links to a PDF document that is not yet ADA compliant.
For assistance accessing information related to our programs, please contact Unit X at [insert specific contact information]
Note: This is not a long term solution but does provide better customer service.
508 Checklists and Resources
How to test your PDF for ADA compliance
There are various tools to choose from including:
Adobe Acrobat DC Pro
Note: Change the language to English (located at the right hand side of top navigation bar)
Create and verify PDF accessibility (Acrobat Pro)
- Step by step instructions to creating accessible PDFs in Adobe Acrobat Pro
- Creating Accessible PDF Forms Using Adobe Acrobat Pro
Where can I learn how to fix my non-compliant PDFs
There are many sources. Below are a couple
LinkedIn Learning has many courses related to accessibility.
Get credit on your transcript by finding courses via Talent@VCU. Examples of courses to look for:
Creating Accessible PDFs
Acrobat DC: Creating Accessible PDFs
- SiteImprove: https://siteimprove.com/blog/how-to-create-accessible-pdfs
- Fixing Inaccessible PDFs Using Adobe Acrobat Pro DC
CommonLook (on VITA contract): https://commonlook.com/accessibility-software/commonlook-pdf-globalaccess/commonlook-pdf/
Deque: https://www.deque.com/ (PDF remediation +)